Versionen från 7 mars 2016 kl. 15.11

Machines

The list of machines are the machines that will be available when creating an update.

Department/Staff

Roles

Roles are used to group assignments based on staff roles.

Departments

Departments are used to group assignments based on departments.

The settings in a department also controls to some extent the tasks to be displayed on the assignment display.

Responsible

Sets the overall responsible for a department. This user is created by DataPolarna and will receive their own login to the system. Created error reports are sent to the person responsible for a department.

Notification of error reports

Here you choose how error reports should be notified. Today, only email notification is implemented.

2-column layout on assignment display

This selection lets you choose if the assignment display should be split into two columns or if all assignments should be in the same column.

Hide completed assignments when new assignment has been created

When a scheduled assignment has been completed, a new assignment will be created. If you choose to hide the completed assignment it will be replaced with the new assignment as soon as it gets active. Otherwise, the old assignment will be shown as completed and the new assignment will be shown as active.

Show number of executed tasks

Specifies the number of completed assignments that can be displayed by role or machine. The oldest assignments will be removed first.

Number of days executed tasks are shown

How many days a completed assignment is shown before it is removed from the assignment display.

View upcoming assignments

Select whether or not upcoming assignments should be shown. If selected, upcoming assignments will be shown as inactive (grey) buttons until the assignment is scheduled to start.

Number of days upcoming assignments are shown

How many days ahead future assignments will start showing.

Staff

This is a list of staff that will be able to complete an assignment. Each person can belong to one or more departments and one or more roles.

The created assignments are linked to a department and role.

Workschedule

A work schedule describes the times that are work time, and the times that no work is carried out.

When creating an assignment, you can link it to a work schedule so that the intervals are based on actual work time rather than calendar time.

If you, for example, specifies that an assignment should be repeated with 1 day (24 hours) intervals and do not select a work schedule, the assignment will be repeated every day. If you link the assignment to a work schedule where you have 8 hours of working time per day, the assignment will instead be repeated every third day (8 hours * 3 = 24 hours).

Assignment definitions

The assignment definitions control when and how an assignment should be displayed.

Name

The name is what will appear on the button on the assignment display. Try to write as concisely as possible so that the text will fit on the button.

Description

The description is displayed when you have clicked the assignment button. In addition to plain text, you can also add links and attachments.

Department

Select the department to be linked to this assignment.

Role

Select the role to be linked to this assignment.

Responsible

The person responsible will be able to receive a notification when an assignment ca be started and/or when end time has passed.

Personal

If the assignment is personal, the assignment will appear together with the name of the person responsible on the assignment screen. Although the assignment is personal it may be completed by all in the same department.

Substitute

Indicates whether a substitute may complete the assignment.

Note required

Upon completion of an assignment, you can fill in a note filed along with the name of the person that completed the assignment. Normally, this is optional, but if you check this box, you are forced to fill in an entry before you can sign the assignment as completed.

Notify by

Here you can select how an assignment should be notified. For the moment, only email is implemented.

Notify when

Select when to send a notification; when the assignment may be started and / or when the end time has passed.

Assignment types and workschedule

There are three main types of assignments:

• One-time Jobs
• Maintenance/Downtime
• Scheduled

The start time indicates when the first assignment should start (must be in the future). The end time is for how long time the assignment should be created, not how long the assignment is. The length of an assignment, that is, how long time you have left to complete an assignment is given in the field 'Performed in'.

One-time job

A one-time job is performed once. "Start Time" indicates when the assignment can be started and "Carried out within" specifies the time span you have in which to carry out the assignment.

Example

One-time job to start 22/02/2016 08:00 and to be executed within 4 hours. The assignment button on the assignment display will be activated at 08:00 on 22/02/2016. If the assignment has not been signed as completed within four hours the assignment button will turn red, which means that the assignment has been delayed.

Maintenance/Downtime

This type of assignment is only shown when the maintenance button on the assignment display is selected.

These assignments can either be repeated at given intervals based on calendar time or at intervals based on the schedule.

Scheduled

Scheduled assignments are repeated at specified intervals. A new assignment is created as soon as an assignment is signed as completed. The timeframe for new assignments can be calculated in different ways.

Exempel 1 – Schemalagd från starttid Schemalagt uppdrag med första start 2016-02-22 08:00. Intervall är satt till 1 dag och Utförs inom är satt till 4 timmar. Inget Arbetsschema är valt Uppdraget beräknas från starttid Uppdrag ska endast skapas om föregående uppdrag är avslutat. I detta fall kommer uppdragsknappen på uppdragsskärmen bli aktiv den 22 februari klockan 08:00. Uppdraget utförs och kvitteras klockan 10:00. Ett nytt uppdrag skapas som blir tillgängligt den 23 februari klockan 08:00 (beräkning en dag från starttid).

Exempel 2 – Schemalagd från sluttid Schemalagt uppdrag med första start 2016-02-22 08:00. Intervall är satt till 1 dag och Utförs inom är satt till 4 timmar. Inget Arbetsschema är valt Uppdraget beräknas från sluttid Uppdrag ska endast skapas om föregående uppdrag är avslutat. I detta fall kommer uppdragsknappen på uppdragsskärmen bli aktiv den 22 februari klockan 08:00. Uppdraget utförs och kvitteras klockan 10:00. Ett nytt uppdrag skapas som blir tillgängligt den 23 februari klockan 10:00 (beräkning 1 dag från sluttid).

Exempel 3 – Schemalagd med valt arbetsschema Schemalagt uppdrag med första start 2016-02-22 08:00. Intervall är satt till 1 dag och Utförs inom är satt till 4 timmar. Arbetsschema Såg är valt Uppdraget beräknas från starttid Uppdrag ska endast skapas om föregående uppdrag är avslutat. Skillnaden jämfört med exempel 1 är att när uppdraget kvitteras (klockan 10:00, 22 februari) ska det nya uppdraget skapas om 1 arbetsdag (24 timmar) baserat på arbetstiden i schemat för Såg. Om vi antar att schemat ”Såg” har 8 timmars faktisk arbetstid per dag (efter det att raster är borttagna) så innebär det att nästa uppdrag skulle skapas 24 arbetstimmar efter förra starten. I detta fall blir det den 25 februari klockan 08:00. Hade vi istället valt att beräkna uppdrag från sluttid skulle det nya uppdraget ha skapats klockan 10:00 istället. Om vi dessutom antar att man har rast 09:00-09:15 hade det nya uppdraget skapats kl. 10:15.

Exempel 4 – Schemalagd med nytt uppdrag på schemalagd arbetstid I det här fallet kommer nya uppdrag att skapas baserat på kalendertid, men bara om det nya uppdraget hamnar på en schemalagd arbetstid. Tar vi samma exempel som nummer 3, men väljer ”Nytt uppdrag bara på schemalagd arbetstid” kommer det nya uppdraget att skapas klockan 8:00 varje dag om det finns någon arbetstid enligt arbetsschemat då. Tänker man att man har ett arbetsschema med 8 timmars arbetstid varje vardag och ingen arbetstid under helgen kommer uppdraget att skapas 8:00 på torsdag, 8:00 på fredag, och sedan 8:00 på måndag. Man hoppar alltså över helgen eftersom det inte finns någon arbetstid då.

Exempel 5 – Nytt uppdrag även om föregående inte är avslutat Normalt sett så skapas bara nya uppdrag när ett uppdrag blir avslutat/kvitterat. Genom att kryssa i rutan ”Nytt uppdrag: Skapa nytt även om föregående inte är avslutat” kommer nya uppdrag att skapas även om föregående uppdrag inte har avslutats. Det här kan leda till att det blir många uppdrag på uppdragsskärmen om man inte kvitterar aktiva uppdrag regelbundet.

Machine

Select the machine to be linked to the assignment.

Get started with SIDO

Start by checking the following:

• You need at least two different logins, one to administer SIDO (insert machines, departments, staff, assignments, etc.) and a user which is used to view assignments (If you have multiple departments can set up one user per department which makes it possible to display one department's assignments on one screen and another department's assignments on another screen). These users are set up by DataPolarna.

Here is a step-by-step list of things to think about order to as smoothly as possible get started with SIDO. The examples refer to a sawmill, but can be adapted to any business.

1. Add one or more machines. This is a way to split assignments.
2. Create one or more roles. The roles are used to group assignments on a department.
3. Add one or more departments. The assignments are divided by departments which means that only assignments linked to a specific department are shown depending on who has logged in.
   In each department, there are a number of settings that define how assignments are shown on the assignment display.
4. Add staff. Each person can be linked to one or more departments and roles.
5. I applicable, add a workschedule. When adding activities in the schedule, the priority order i s important. A higher priority wins over a lower one.
6. Add assignment definitions. An assignment definition describes the assignment, links it to a department/role/machine, when to start, how often, etc.